In the construction sector in Switzerland, a company's profitability does not solely rely on validated offers and issued invoices. It also depends on the proper management of daily expenses: meals, fuel, rents, subscriptions, insurance, supplies, electricity, telephony, or banking fees. These overhead costs are numerous, recurring, and often scattered, making their tracking over time complicated.
In many cases, these costs are distributed across various platforms: paper documents, emails, scanning applications, Excel files, or accounting software. This leads to a lack of visibility on payments, difficult-to-retrieve receipts, approximate allocation to construction sites, and ultimately a less precise construction site margin.
The ArtiBox Overhead Module has been developed to allow you to centralize, manage, and analyze all the expenses of your company. You can record your invoices, track their payment, and allocate these costs to your construction sites to obtain a real view of your profitability. All through an intuitive interface, accessible on both computer and mobile.
A tool dedicated to tracking professional expenses
The ArtiBox Overhead Module brings together all the expenses necessary for the operation of your activity. It becomes a central point for recording your costs, organizing them, keeping your receipts, and tracking their payment status.
Unlike traditional tools, ArtiBox is designed for construction professionals in Switzerland: recurring expenses, one-time purchases, invoices related to a construction site, travel expenses, team meals, subscriptions, or structural charges. You manage your expenses simply, with a performance and profitability-oriented approach.
Quickly and efficiently record your invoices
Entering expenses should not be burdensome. ArtiBox allows you to add your invoices in just a few moments and easily find them.
- Invoice import: PDF, photo, or scan, in seconds
- Adding key information: supplier, date, amount, category
- Associating a receipt with each expense for complete traceability
- Classification by type of expense: meals, rent, energy, subscriptions, fuel, etc.
You thus have a structured and accessible history, without multiplying tools or platforms.
Keep control over the payment of your expenses
Tracking payments is not only about customer invoices. The company's expenses represent a constant flow: monthly due dates, invoices to be paid, pending payments, or potential duplicates. ArtiBox provides you with a clear view.
- Quick identification of settled, to-be-paid, or overdue expenses
- Tracking recurring due dates: rent, energy, subscriptions
- Consultation of payment history by invoice
- Reduction of oversights and improvement of administrative organization
This visibility allows you to better anticipate your cash outflows and secure your financial management.
Allocate your expenses to construction sites for accurate margins
In construction, the profitability of a site is not limited to material costs. Many indirect expenses must be taken into account: equipment rental, fuel, team meals, small purchases, or travel.
The ArtiBox General Expenses module allows you to allocate your expenses to your construction sites to measure their real impact on your margin.
- Association of an expense with a construction site in just a few clicks
- Distribution of an amount across multiple projects if necessary
- Precise tracking of margin evolution
- More informed decision-making: optimization, adjustments, negotiation
You thus benefit from a concrete view of your profitability, based on complete data.
Analyze your expenses to better control them
Beyond centralization, ArtiBox allows you to analyze your costs for better management. By structuring your expenses by category, you can easily identify the most significant items.
- Visualization of expenses by type: energy, catering, subscriptions, etc.
- Comparison of monthly trends
- Identification of recurring charges
- Improvement of budget management
You regain control of your charges and optimize the overall management of your business.
Keep all your receipts in one place
Misplacing a receipt can complicate your management and accounting tracking. With ArtiBox, each expense is linked to its document.
- Centralized storage of invoices and receipts
- Quick search by supplier, date, or amount
- Complete history of expenses and payments
- Reduction of document loss
You can access all your information in just a few clicks, whenever you need it.
Manage your expenses wherever you are with mobile
Expenses often occur outside the office: on-site, while traveling, or during an urgent purchase. The ArtiBox mobile app allows you to act immediately.
- Add invoices directly from your smartphone
- View payments in real-time
- Allocate expenses to construction sites on-site
- Reduce forgetfulness with instant entry
You gain efficiency and avoid the accumulation of administrative tasks.
An integrated module in a complete business CRM
The General Expenses module fully integrates into the ArtiBox environment to offer you a coherent overall management.
- Direct link with construction site tracking for better margin analysis
- Complementarity with offers and invoicing
- Centralization of financial data
- One platform to manage your activity
You limit errors, avoid double entries, and simplify your organization.
Who is the ArtiBox General Expenses module aimed at?
- Tradespeople and independent contractors in construction
- SMEs and general companies
- Organizations with multiple teams
- Multi-site organizations looking to harmonize their management
Whatever your profile, this module helps you effectively structure the tracking of your expenses.
Why choose ArtiBox over a simple Excel file?
An Excel file may be suitable at first, but it quickly reaches its limits: lack of centralization, separate receipts, incomplete tracking of payments, difficulty in assigning to construction sites. ArtiBox provides a more reliable solution.
- Complete centralization of documents and data
- Clear tracking of payments and deadlines
- Simplified assignment to construction sites
- Mobile access for real-time management
- Tool adapted to the realities of the construction sector
You gain in time, precision, and quality of management.
Master your expenses and improve your profitability with ArtiBox
The ArtiBox General Expenses module allows you to track all the expenses of your company — meals, rent, energy, etc. — to record your invoices, control their payment, and assign them to your construction sites to effectively manage your margin.
Available on computer and mobile, it becomes an essential tool to structure your management, gain visibility, and enhance the profitability of your projects in Switzerland. Discover now how ArtiBox can simplify your daily life and optimize your financial tracking.
